Disaster Recovery (DR): is the process, policies and procedures related to preparing for recovery or continuation of technology infrastructure critical to an organization after a natural or human-induced disaster. Disaster recovery is a subset of business continuity. While business continuity involves planning for keeping all aspects of a business functioning in the midst of disruptive events, disaster recovery focuses on the IT or technology systems that support business functions
HL7: Uncomplicated diagnostic image solutions is our goal with our 360-degree solution, so we cover DICOM as well as archiving and managing structured data (HL7). HL7 standards mean that every record, including patient ID, exam number, session number and image has a structured place to be – meaning enhanced workflow and easier access to records in the case of a disaster or data loss. It also means an enhanced environment for your patients and fewer worries about compliance.
We’re taking on the task of HL7 messaging for you, securely archiving all HL7 data and making it easily available. (What’s more 360 than that?) Once our software is downloaded, we can index clients’ files in our databases. We store the entire message and a path to the physician file on disk. You can then replay messages from the database or search and download specific files. Plus, you pay only for what you use. No extra onsite hardware is required; just download our solution and start archiving and indexing your data. We have the data, from the beginning to the final update.
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The Health Information Portability and Accountability Act (HIPAA) security regulations became effective April 21, 2005. They cover the confidentiality, integrity and availability (CIA) of ePHI. 4 HIPAA regulations include electronic health records past, present and future, relating to the physical or mental well-being of a person. The security regulations can be an effective tool to guarantee that IT provides the radiologist with a storage management system that will provide the required availability and accessibility to ePHI regardless of its location for as long is it is legally required to be retained-irrespective of internal or external factors. These requirements are essential if the radiologist is to provide diagnostic results in a timely manner to ensure quality patient healthcare.
Confidentiality is the assurance that ePHI is available to only authorized persons or organizations. HIPAA covers ePHI stored on any typeo f media including portable computers and related devices, as well as ePHI transmitted electronically via the internet, including e-mail. ePHI that is stored on media, or electronically transmitted, must be encrypted both when in transit and stored on physical media when it can be accessed by unauthorized individuals or organizations. This includes portable computers and memory devices.
Availability is the assurance that systems responsible for delivering, storing and processing ePHI are accessible in a timely manner by those who need them under both routine and emergency situations. HIPAA requires that 2 copies of ePHI must exist, so if 1 copy is accidently destroyed during its legal life (retention period), a second copy will be available in a secure and accessible location. Retention period can be defined as the mandated time (as specified by federal, state or local statutes) that medical information must be retained in its original or legal form.
Integrity is the assurance that ePHI is not changed unless an alteration is known, required, documented (audit trail), validated and authoritatively approved. When ePHI has been authoritatively approved, e.g. a clinical study has been interpreted and the report signed by an authorized person, it should be stored in a format that inhibits unauthorized alterations such as write once, read many (WORM) format.
Maintain 24/7 Business Continuity by Making OffSite Your Backup Plan
It would be an understatement to say that disaster recovery, workflow continuity solutions and HIE have been discussed at length among providers and vendors. While questions have been asked and solutions presented, the costs to implement are often excessive and far beyond the reach of the rural health care provider. Indeed, most solutions don’t match up with rural health provider requirements – they often rocket beyond them, with the resulting crippling financial cost.
Your data is very sensitive. It has to be available at all locations within a medical facility around the clock, 365 days a year, even if something unpredictable has happened. It can affect your entire workflow: Patient histories, daily work and even your reputation — it’s all on the line during a disaster event.
Even after an event, it may take a while for the system to be available again, especially with the same data consistency it used to have. And just because a backup copy is available, it doesn’t mean the data can be accessed immediately. The recovery process, such as the installation of a new server, might take weeks! Not with OffSite.
Whether it’s an air conditioning failure in the server room, fire, flood, a short circuit, or even vandalism, there are too many unpredictable events that can risk the integrity of your data, to ever take a chance.
Count on OffSite Image Management. We make business continuity planning easy, safe, comprehensive and affordable. Our innovative solutions:
- Protect your organization’s data
- Ensure immediate access to stored records
- Offer multiple and alternative access channels by authorized users
- Give you the ability to maintain normal operations with a minimum of inconvenience, even in the event of an IT disaster
We ’re serious about protecting your data and maintaining 24/7 business continuity, make OffSite your backup plan. OffSite maintains your business infrastructure with:
- Easy setup … easy data transfer … and no limits on exams
- multiple Level IV data centers
- Dual Clustered servers that are backed up to continuous redundant media
- End-to-end, 128-bit encryption for file transfers
- Non-proprietary storage format compatible with any DICOM-compliant PACS
- Compliance on all compression ratios
- Real-time data replication
- 99.9% up time — guaranteed!